What does the client overview tell an owner before a search starts?
The overview explains how a search runs from intake to offer: how we scope the role, who we approach, how candidates are qualified, what you receive with each introduction and how fees work. It is meant for owners who want the whole picture in one place before deciding whether to send a role.
Owners often share it with a partner, asset manager or board before committing. For that reason it avoids jargon and states the commercial terms plainly: no upfront fee, payment only on hire, and detail held in the signed agreement. Anyone reading it should understand what they are agreeing to and what they are not.
It also sets expectations about your side. A search moves at the pace of your decisions: how quickly interviews are scheduled, who attends, how feedback is given. The overview lists the information we need from you and the points where your input shapes the outcome.
If something in it does not match your situation, such as a confidential replacement or a portfolio takeover, raise it on the first call. The overview describes the standard path; real searches adapt to the property and the people involved.
How can an owner use the overview to brief internal stakeholders?
Forward it with a short note naming the role, the reason it is open and the decision maker. Partners and boards can then see how the search will run, what it costs and when their input is needed. That shared understanding avoids late objections that stall offers after candidates have committed time.
It also helps align interviewers. When everyone has read the same description of the process, interviews stay focused on the agreed criteria rather than each person improvising a different test.
If stakeholders raise questions the overview does not answer, send them to us. Answering them before outreach is far easier than after a finalist is waiting.
Keep a copy with the hiring file. When the search closes, it gives you a record of the agreed process to compare against what actually happened, which makes the next hire easier to plan.
Get the client overview.
Real Estate Headhunters: The overview explains how a search runs from intake to offer: how we scope the role, who we approach, how candidates are qualified, what you receive with each introduction and how fees work. It is meant for owners who want the whole picture in one place before deciding whether to send a role.
This is what we do all day: recruit property management and real estate professionals.
A short guide to our search focus, six-step process and standard contingency model.
No upfront fee. You pay only if you hire. We offer a candidate replacement guarantee on standard search agreements. The applicable period and exact terms are set out in the signed client recruiting agreement.
- No upfront fee
- Pay only if you hire
- Real estate only
- We reach people who aren't on job boards
- Replacement guarantee on standard searches
Signed terms: We offer a candidate replacement guarantee on standard search agreements. The applicable period and exact terms are set out in the signed client recruiting agreement.
What is inside
The overview describes the roles and property types we cover, how research becomes a qualified shortlist and the questions to settle before a search begins.
Employer access
Submit your contact and role details to receive the private PDF. We save your request before issuing signed access. It is not a public file or a proposed recruiting agreement.
Ready to move from the overview to a search?
Send Us Your Open RoleSalary guide
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Ask for the overviewWhat should you ask before choosing a recruiting firm?
Who should read the client overview?
Anyone involved in approving or running the hire: owners, asset managers, regionals, board members or human resources leads.
Does requesting the overview commit us to a search?
No. It is information only. A search begins only under a signed client recruiting agreement.
When do we pay the recruiting fee?
No upfront fee. You pay only if you hire under the standard contingency agreement. The signed agreement sets the terms; read the fee page before authorizing the search.
How long does it take to see a short list?
The scope of the job, candidate availability and your interview decisions affect the search. We explain the market response and agree next steps rather than promise a numeric deadline.
What if our chosen candidate gets a counteroffer?
We ask about the reasons for a move before an introduction. You still need a clear offer and an honest account of the job; an increase in pay alone may not resolve why someone considered leaving.
What are the replacement terms?
We offer a candidate replacement guarantee on standard search agreements. The applicable period and exact terms are set out in the signed client recruiting agreement.
What do you not do?
We do not sell job-board reposting or send an unqualified resume stack. Standard permanent search is not hourly consulting or a retained assignment. Different engagements require agreed terms.
Our process
What do you get from The Six-Step Search?
Real Estate Headhunters begins with the decisions behind your vacancy, not an advert. You get a clear brief, a mapped candidate pool and evidence from direct conversations. We help you distinguish an interested person from a qualified fit, then support interviews and the decision without promising a completion date.
- 1
Search Calibration
A brief that settles the operating problem, reporting line, location, compensation and who can approve the hire.
- 2
Market Mapping
A view of relevant working backgrounds, asset types and experience rather than a search based only on titles.
- 3
Professional Contact Intelligence
Direct ways to approach relevant people respectfully, without relying on applications or exposing a confidential vacancy.
- 4
Persistent Personalized Outreach
A conversation about your actual role, with follow-up that establishes whether a move is worth discussing.
- 5
Live Candidate Qualification
Evidence about responsibilities, relevant results, systems and the practical reasons someone would accept the move.
- 6
Candidate Intelligence and Process Support
A short list with context for interviews, objections and decisions, not a stack of unexplained resumes.
CAM has different meanings. NAA CAM is the Certified Apartment Manager credential. The Florida community association manager license is a separate license, cited here as an example of state licensing. In commercial budgets, CAM means common area maintenance. We check the credential or license relevant to the opening, where the state requires it.