What should an owner include when sending us an open role?
Send the property or portfolio, the title you use internally, the location, who the hire reports to and the problem the role must fix this year. Those five points let us judge whether a direct search fits and which operators to approach first, without waiting for a polished job description.
A short note often beats an attachment. An owner who writes that the current manager left mid-renewal season and delinquency has crept up has told us more than a two-page list of duties. We read for the gap the person must close, then ask follow-up questions about budget authority, staffing and the condition of the asset.
Mention anything a candidate would weigh heavily: a long drive between sites, an upcoming renovation, an ownership change, a team member who applied for the job and did not get it. Telling us early lets us describe the opportunity truthfully, and it saves you from interviewing people who withdraw once the real picture emerges.
If you are not sure the opening is a search at all, say so. Some requests turn out to need interim cover or a promotion from within. We would rather tell you that on the first call than start outreach the situation does not justify.
What happens in the first conversation after you send a role?
We confirm the scope you described, ask the questions a strong candidate would ask, and agree whether a search is the right tool. If it is, we explain the terms and what we need from you. If it is not, we say what would likely work better and leave it there.
Expect questions about pay range, interview availability and who has the final say. Those details decide how quickly a search can move once candidates show interest, and gaps there are the most common reason good people drop out midway.
We also agree how the role will be described to candidates. Some owners want the property named from the first approach; others prefer a general description until a candidate is qualified. Either can work, and settling it early keeps outreach consistent.
Tell us the leader your property needs.
We go find them.
Real Estate Headhunters: Send the property or portfolio, the title you use internally, the location, who the hire reports to and the problem the role must fix this year. Those five points let us judge whether a direct search fits and which operators to approach first, without waiting for a polished job description.
This is what we do all day: recruit property management and real estate professionals.
Share the role, location and operating context. We will clarify the search with you before approaching the market.
No upfront fee. You pay only if you hire. We offer a candidate replacement guarantee on standard search agreements. The applicable period and exact terms are set out in the signed client recruiting agreement.
- No upfront fee
- Pay only if you hire
- Real estate only
- We reach people who aren't on job boards
- Replacement guarantee on standard searches
Signed terms: We offer a candidate replacement guarantee on standard search agreements. The applicable period and exact terms are set out in the signed client recruiting agreement.
What helps us calibrate the search
Tell us the asset type, portfolio or property scope, reporting line and the problem this hire needs to solve. A short explanation of the mandate is more useful than a long list of preferred qualifications.
We review the work location, travel, relocation, compensation structure, team support and decision process. Where the brief is unclear, we work through the trade-offs before the search begins.
After you submit
Your inquiry is saved before delivery is attempted. Ivan or a senior team member will reach out soon. You can also book a 15-minute call using the link on this page.
The agreement controls
We offer a candidate replacement guarantee on standard search agreements. The applicable period and exact terms are set out in the signed client recruiting agreement.
Know the role you need to fill?
Send Us Your Open RoleSalary snapshot
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Ask for the overviewWhat should you ask before choosing a recruiting firm?
When do we pay a recruiting fee?
No upfront fee. You pay only if you hire. The fee, payment trigger and any exceptions are documented in the signed client recruiting agreement.
Do you work nationwide?
Yes. We recruit across the United States. Each search defines the role's work location, on-site expectations, travel and whether relocation is realistic.
Do you only recruit property management?
Property management is our core. We also recruit real estate facilities, asset management, development, acquisitions, leasing and accounting professionals.
Where do you find candidates?
We map relevant employers, research professional contact paths and approach people directly. We qualify interest and scope in live conversations before presenting a candidate brief.
What replacement protection do you offer?
We offer a candidate replacement guarantee on standard search agreements. The applicable period and exact terms are set out in the signed client recruiting agreement.
Do we need a finished job description before submitting?
No. A few sentences about the property, the reporting line and the problem the hire must solve are enough to begin. We can help shape the description afterward if you want one.
Can someone other than the owner submit the request?
Yes. An asset manager, regional or human resources lead can send it. We will ask who makes the final hiring decision so the search reflects that person priorities.
When do we pay the recruiting fee?
No upfront fee. You pay only if you hire under the standard contingency agreement. The signed agreement sets the terms; read the fee page before authorizing the search.
How long does it take to see a short list?
The scope of the job, candidate availability and your interview decisions affect the search. We explain the market response and agree next steps rather than promise a numeric deadline.
What if our chosen candidate gets a counteroffer?
We ask about the reasons for a move before an introduction. You still need a clear offer and an honest account of the job; an increase in pay alone may not resolve why someone considered leaving.
What are the replacement terms?
We offer a candidate replacement guarantee on standard search agreements. The applicable period and exact terms are set out in the signed client recruiting agreement.
What do you not do?
We do not sell job-board reposting or send an unqualified resume stack. Standard permanent search is not hourly consulting or a retained assignment. Different engagements require agreed terms.
Tell us the role. We go find the person.
No upfront fee. You pay only if you hire.
Our process
What do you get from The Six-Step Search?
Real Estate Headhunters begins with the decisions behind your vacancy, not an advert. You get a clear brief, a mapped candidate pool and evidence from direct conversations. We help you distinguish an interested person from a qualified fit, then support interviews and the decision without promising a completion date.
- 1
Search Calibration
A brief that settles the operating problem, reporting line, location, compensation and who can approve the hire.
- 2
Market Mapping
A view of relevant working backgrounds, asset types and experience rather than a search based only on titles.
- 3
Professional Contact Intelligence
Direct ways to approach relevant people respectfully, without relying on applications or exposing a confidential vacancy.
- 4
Persistent Personalized Outreach
A conversation about your actual role, with follow-up that establishes whether a move is worth discussing.
- 5
Live Candidate Qualification
Evidence about responsibilities, relevant results, systems and the practical reasons someone would accept the move.
- 6
Candidate Intelligence and Process Support
A short list with context for interviews, objections and decisions, not a stack of unexplained resumes.
CAM has different meanings. NAA CAM is the Certified Apartment Manager credential. The Florida community association manager license is a separate license, cited here as an example of state licensing. In commercial budgets, CAM means common area maintenance. We check the credential or license relevant to the opening, where the state requires it.